Migration and support

Assessment of existing infrastructure

We'll start with a thorough analysis of your current system to make the migration to Google Workspace as smooth as possible for you..

At this stage we do the following:

• We analyze the services you use to store files, mail, and calendars.
• We check the amount of data that needs to be migrated.
• We identify possible limitations that you may encounter when migrating your file storage.

Such restrictions may include, in particular::

1. File size and storage limits
   Google Workspace allows you to work with large files, but we will take into account certain limitations. If you have very large files, we may offer to compress or split them into parts to ensure a smooth migration..
2. Complex folder structures
   If you use multi-level folders, this may affect how files appear in Google Drive. We'll take care of preserving the folder hierarchy and setting up permissions correctly in advance so that all files stay in their places..
3. Specific access settings
   Some systems have unique file permissions, and our job is to ensure that all of them are migrated to Google Workspace, even if it means manually configuring them..
4. Password-protected files
   Password-protected files, such as some types of PDFs or archives, may not display properly or migrate at all if Google Drive doesn't support working with them without unlocking them. If your files are password-protected, we'll provide recommendations for preparing them before migration so you don't have any issues accessing them after the migration..

Migration planning

Taking into account the structure and specifics of your data, we will create a clear migration plan so that the process is seamless for your team.

This includes:

• Selecting migration tools such as Google Workspace Migration for Microsoft Exchange (GWMME), Google Drive API, and others (depending on which systems are currently in use).
• Determining a convenient time for migration to minimize business downtime.
• Preparing backups of the data being migrated.

Data migration

We will perform a direct transfer of all your data, including:

• Create Google Workspace accounts
  This process is the first step in migrating your data to Google Workspace. It involves creating or syncing user accounts for each employee in your company. This gives employees access to Google tools like Gmail, Drive, Calendar, and Contacts in a single workspace..
• File storage
  Transferring data from local or cloud systems to Google Drive. We check the correctness of the folder structure, user access, file sizes and compatibility.
• E-mail
  Mail migration involves transferring all messages, archives, and forwarding rules from Microsoft Exchange, Microsoft 365, IMAP servers, or other email services to Gmail..
• Calendar
  Calendar migration involves transferring all scheduled events, reminders, and invitations to Google Calendar.
• Contacts
  Migrating contacts to Google Workspace lets you move all of your team's important work contacts to the cloud, providing convenient and instant access to them from any device. After the migration, each user will have access to an updated list of contacts without having to manually enter them. This simplifies communication and makes the transition to Workspace more convenient and simple.

Testing and verification

After the migration, we will make sure that the data is displayed correctly and is accessible to your team. You will also have the opportunity to test the system before the official launch to make sure everything is working as expected.