Workspace for EDUCATION

Google Workspace for Education empowers your school community with easy-to-use tools that elevate teaching, learning, collaboration, and productivity — all on one secure platform.

Appointment

Constant contact

Continuous learning process in real time

organizing the joint work of pupils and teachers, students and teachers in real time from anywhere in the world;
holding scheduled meetings using reliable and secure video conferences with up to 1000 people;
prompt communication with pupils and students through a built-in chat;
integration and involvement of pupils and students with special needs in the general educational process

Increased productivity

Simple automation and task template tools save time and improve the objectivity of assessment

Classroom, Assignments and Forms are simple tools that simplify the preparation process and save a lot of time;
pre-defined assessment criteria available to all students make the assessment process simple, clear, transparent and fair;
notifications about upcoming events, deadlines or non-completion of work improve the organization and effectiveness of educational processes

Strengthening digital security

GWS for Education cloud packages for education and communication are among the most secure in the world

Google's strict security standards ensure that your organization's data is protected without violating intellectual property rights;
AI-powered communication apps - Gmail, Meet, Chat - block over 99.9% of spam, phishing, and malware;
Sensitive Gmail and Drive data is protected from loss and leakage by DLP technology;
100 TB of unified cloud storage stores user data in compliance with Vault detection requirements

Who is eligible
for a Google Workspace for Education subscription?

Google Workspace for Education is available to primary, secondary, and higher education institutions worldwide that meet certain requirements.

Requirements for educational institutions

Primary and tertiary education institutions must be officially registered.
The institution must have an active website.
The user applying for Google Workspace for Education must be employed by an eligible organization.

Examples of organizations that can use Google Workspace for Education

elementary school;
middle school;
senior high school;
community college;
university.

Examples of organizations that cannot use Google Workspace for Education

Community centers offering educational programs;
Corporate training centers;
Correctional institutions;
Education departments;
Employee training programs;
For-profit and non-profit organizations offering mentoring/coaching;
Examination companies;
For-profit education companies;
Hospitals and health care systems;
Vocational training programs;
Massive open distance learning courses;
Museums;
Public libraries;
Research laboratories or institutions;
Tutoring centers.

Organizations that are not educational institutions are not eligible to use Google Workspace for Education, even if they provide services to students. Other versions of Google Workspace are available to them.
Google reserves the right to determine whether an organization can migrate to Google Workspace for Education.

Version overview

Versions of Google Workspace for Education are provided for the entire domain and consist of safe and convenient services for teaching and learning: Documents, Class, Presentations, Drive, Gmail, and others.

Add-ons for Google Workspace for Education extend the functionality of the versions for individual users in the domain.

Education Fundamentals

A basic set of secure and easy-to-use tools, available for free, that help you collaborate and manage your courses more efficiently. Provides access to Google Docs, Classroom, Forms, Meet, Gmail, Chat, and more.

New Education Fundamentals domains come with 2,500 Fundamentals licenses. If you need more licenses, you can Request additional Education licenses. There is no difference between teacher and student accounts.

Education Standard

A paid version that complements the features of Education Fundamentals and allows you to protect your educational institution from cyber threats using advanced security and analytics features.

Separate licenses are available for students and employees. Students and employees have access to the same set of features. For every four student licenses purchased, one employee license is provided free of charge.

Add-ons Teaching and Learning *

Complements Education Fundamentals or Education Standard to help improve learning through personalization, increased classroom efficiency, and the ability to teach and learn from anywhere. Adds premium capabilities to Google Classroom, additional Meet video features, and more.

Education Plus

A paid version that includes all the features of Education Fundamentals and Standard, plus advanced security and statistics features, and convenient tools for personalizing learning.

Separate licenses are available for students and employees. For every four student licenses purchased, one employee license is provided free of charge.

Add-ons Gemini Education *

Artificial intelligence that helps you save time, enrich learning, and discover new ideas in a private, secure environment. The Gemini Education app integrates Gemini into Workspace apps including Gmail, Docs, and Slides, and provides access to chat with Gemini Advanced, powered by Google’s most powerful AI models. Gemini Education is the most affordable offering for schools, adding generative AI capabilities to Workspace with a monthly trial limit.

Add-ons Gemini Education Premium *

Includes all the capabilities of Gemini Education, plus additional features like AI-powered note-taking and summaries in Meet and AI-powered data loss prevention. More features are planned.

This app provides full access to the generative AI tools in Workspace.

Add-ons Endpoint Education *

Adds advanced mobile device management to the Education Fundamentals edition. If you have Education Standard or Education Plus, you already have these advanced endpoint management features and do not need Endpoint Education Upgrade.

Upgrade benefits

Control which apps can be installed on Android and iOS devices.
Control who can sign in to company-owned devices.
Use rules to automate device management tasks and get security alerts.
Locate lost or stolen devices or check when they were last used using log events.
Use Context-Aware Access to prevent lost or stolen devices from being used and remotely wipe data from devices.
Require stronger device passwords.
Use Android work profiles.
Manage company-owned devices or Google Accounts on personal devices.

Google Workspace: Additional Storage *

Each add-on increases your combined Google Drive storage by 10 TB.

All Education editions come with 100 TB of storage.
Additional storage is available through Teaching and Learning Upgrade and Education Plus licenses.
The amount of storage is based on the number of licenses purchased.

* All add-ons for Google Workspace for Education are paid.

Services overview

Services included in Google Workspace for Education

Where teaching and learning come together

Google Classroom helps educators create engaging learning experiences they can personalize, manage, and measure. Part of Google Workspace for Education, it empowers educators to enhance their impact and prepare students for the future.

With educator feedback every step of the way, Classroom has evolved from a simple assignment distribution tool to a central destination that enables institutions to achieve real learning impact.

The service is available on the web and on mobile devices. Classroom also integrates with many Google services, such as Gmail, Google Docs, and Google Calendar.

Where teaching and learning come together

A tool that saves teachers time on routine assessment stages

Assignments — This is an application for your learning management system (LMS) that allows you to:

Integrate
- Make Google Docs and Google Drive compatible with your learning management system.
- Simplify assignment management with easy-to-use productivity tools
Distribute and evaluate
- Share personalized copies of Google Drive templates and worksheets with students.
- Create transparent grading criteria and integrate them into student work
- Provide meaningful feedback faster with a customizable comment bank
Analyze
- Compare student work against hundreds of billions of web pages and over 40 million books with uniqueness reports
- Compare work from different students in a repository of past work owned by your domain
- Allow students to review their own work for recommended citations up to three times

A tool that saves teachers time on routine assessment stages

FAQ
Let's add some details to Google Workspace for Education

How much do Google Workspace for Education versions cost?
Does the storage capacity differ between versions?
What happens if a user or organization exceeds their storage limit?
Can I integrate my school's existing authentication system into Google Workspace for Education?
What user data is crawled or indexed in Google Workspace for Education?
Can I migrate data from Google Workspace for Education?

How much do Google Workspace for Education versions cost?
Google Workspace for Education Fundamentals is available for free to educational institutions that meet certain requirements. Education Standard, Teaching and Learning Upgrade, and Education Plus are paid subscriptions. Add-ons to any Workspace edition are also sold separately.

For more information about Google Workspace for Education pricing and features, go to the "Tariffs" section..
Does the storage capacity differ between versions?
Schools and universities with Google Workspace for Education subscriptions have a baseline of 100 TB of pooled storage shared across all users. That’s enough storage for approximately over 100 million documents, 8 million presentations, or 400,000 hours of video.

You can use administrator tools in your Google Admin console to understand how much storage you’re using, set storage limits, and identify accounts that use a disproportionate amount of storage.

You can get additional storage by purchasing Teaching and Learning Upgrade and Education Plus licenses. The amount of storage depends on the number of licenses purchased.

You can compare editions here.
What happens if a user or organization exceeds their storage limit?
If either an individual user or an organization exceeds their storage limit, there will be an immediate service impact to Google Photos, which will prevent users from adding or backing up any photos.

If a organization exceeds its storage limit by 25% or for 14 days (whichever comes first), the following services will be impacted:
- They can’t upload new files or images to Google Drive.
- They can’t create files in collaborative content creation apps, such as Google Docs, Sheets, Slides, Drawings, and Forms. Until they reduce storage usage, nobody can edit or copy their affected files or submit forms owned by the user.
- They can’t record new meetings in Google Meet.
- They can still sign in to and access their Google Workspace for Education account, view and download their files, and send and receive emails.
In Google Classroom, if a teacher's storage is full:
- Teachers can’t create assignments with new files that they haven't yet uploaded or created.
- Teachers can't export grades to Google Sheets.
- Students cannot submit assignments with attached files.
- If a student's storage is full, the student will not be able to access files in Assignments that require a copy.
Can I integrate my school's existing authentication system into Google Workspace for Education?
Yes. Google Workspace supports SAML-based single sign-on (SSO) to integrate with your authentication system. Google Workspace also provides an extensive code library for you to explore.
What user data is crawled or indexed in Google Workspace for Education?
Google Workspace for Education does not collect student data for marketing purposes.

Gmail data is scanned for security purposes. Anti-virus and anti-spam scanning is done entirely automatically. It scans all incoming emails, search results, and features like Priority Inbox in Gmail.
Can I migrate data from Google Workspace for Education?
You can allow students and staff to copy their Drive files and Gmail messages to other Google accounts. This feature may be useful, for example, for graduates. After completing their studies, they will be able to transfer their data to their personal Google accounts.

What users can copy and move

By default, Archiver migration is enabled for all organizational units and the following services:
- Gmail
  Users can copy and move emails (but not contacts, chats, or tasks).
- Drive
  Users can move copies of documents and folders from the My Drive section.
Documents are not deleted when moving. A copy is created in the new account, while the original documents remain unchanged. Copying data is not possible if sharing files with users outside the domain is disabled.